Desktop Printer Request Form

The IT department and Administration requires Executive Vice President approval for the purchase of a desktop printer (whether connected via USB or network). While desktop printers are convenient, the reality is that they are expensive to maintain, operate, and repair. In addition, the Brenau IT department does not staff certified printer repair technicians so local support is nonexistent. If at all possible, please use the leased Multi-function network printer that is provided in your department.

If a leased network printer is not available, please submit this form so we can evaluate your building for printing needs.

Benefits of leased networked printers:

● Timely repairs

● On demand training provided by leasing vendor

● Advanced features: collating, stapling, color copies, fax, release codes for privacy, and print job separation

● Allowing the university to capture exact printing costs (printing is metered and billed per page)

● Allowing the university to avoid tax liabilities on printers, as leased equipment is not capital equipment

● Decreasing the cost of printing supplies as the leasing company covers this cost

● Decreasing issues with jamming and other malfunctions, as networked printers are professional grade equipment

● Easies the transition to document imaging and management.

Name:*

First Name

Last Name

Email*

Department:*

Reason for request:*

Replace current desktop printer Privacy concerns Need to print in color No leased networked printer available in our building Other

The goal of this form is to reduce the use and purchase of desktop printers. Please consider using the leased network printer in your building before submitting this request.

Please consider using the leased network printers in your building before submitting this request. Leased network printer have the ability to provide security and confidentiality through the use of "user codes" and "release codes". Please submit a helpdesk request and we would be more than happy to show you how to use these features. You can also schedule training from our leasing vendor by calling the number located on the front of the machine.

Color printing can be up to 10 times more expensive to print per page compared to black. Please consider the cost before making this request. Color prints also use more consumables which impacts our environment. Remember that Brenau is a strong believer in sustainability.

Thank you for letting us know that no leased network printer is available in your building. By submitting this form we will assess your printing needs.

Other: (Please specify in detail)

Detailed explanation for printer consideration:*

Please Consider the environment: Stop Printing, Start Sharing - Google Drive